Accounts Receivable Specialist

We are hiring an Accounts Receivable Specialist to manage invoicing, collections, and payment processing across QuickBooks and Xero with precision and professionalism. During non-busy hours, this role also serves as a Virtual Assistant (VA) for general administrative tasks such as data entry and Quality Assurance (QA).

Key Responsibilities:

• Invoicing & Categorization: create and post invoices in both QuickBooks and Xero with accurate General Ledger (GL) categorization
• Billing Dispatch: send invoices to clients promptly via email or portal
• Collections: handle weekly collections cycle for overdue accounts using both phone calls and emails
• Payment Processing: receive and record customer payments
• Virtual Assistant Support: perform copy-and-paste data tasks, QA checks, and other simple administrative duties during non-peak hours
• KPI Tracking: track and submit weekly Key Performance Indicators
• Account Maintenance: update customer contact info and billing preferences
• Process Documentation: Create and maintain SOPs in Wiki
• Confidentiality: Protect confidentiality of all financial information
• Collaboration: Cross-team collaboration and continuous process improvements

Qualifications:

1. Basic understanding of GAAP (Generally Accepted Accounting Principles)
2. 1+ year of experience in an accounting or bookkeeping support role
3. Familiarity with QuickBooks and Xero
4. Strong attention to detail and data accuracy
5. Excellent organizational skills and ability to meet weekly deadlines
6. Comfortable working independently in a remote setting
7. Proactive communication and follow-through
8. Highly organized and reliable
9. Ability to work independently and with minimal supervision
10. Willingness to ask questions and confirm details before booking entries

A plus to have:

• Certification QuickBooks certification
• Familiarity with Wiki Experience creating and updating documents in any wiki platform
• Advanced Excel Skills VLOOKUP or XLOOKUP, PivotTables, and data analysis tools
• Project Management Tools Proficiency with Asana or related tools
• GAAP Strong working knowledge of Generally Accepted Accounting Principles

Equipment and Workspace Requirements

To ensure optimal performance and reliability, candidates must meet the following technical and environmental specifications:

• Computing Hardware: A reliable desktop or laptop running Windows 10 or newer, equipped with a minimum of an Intel i5 / AMD Ryzen 5 processor and 8GB of RAM.
• Internet Connection: A dedicated Fibre optic connection is mandatory, providing a minimum speed of 20 Mbps synchronous (upload and download) and a latency below 250 milliseconds. Wi-Fi and LTE connections are strictly prohibited.
• Workspace: A quiet, dedicated professional workspace is required.
• Peripherals: Must possess a high-quality noise-cancelling USB headset and a second monitor for enhanced workflow efficiency.
• Power Reliability: Must have a reliable backup power source to maintain

Working hours (Changed if needed)

• Monday to Friday, 9:00 AM – 6:00 PM (Eastern Standard Time)
  • 2 small 15-minute breaks per shift
  • 1 Lunch break of 1 hour per shift

Compensation: Competitive salary based on experience and qualifications.

To apply, and demonstrate your commitment to a sustained role with the company, please forward your CV/résumé to jobs@graymatternetworks.com.